![]() You should also include other business activities in your to-do list so you can include them in your list of priorities. List down all action items on your radar including current projects, goals, and other priorities. With any task management tool, it is important to know how to best use it to maximize the effectiveness and overall impact of the priority matrix.įollow these steps to use your matrix priority accordingly: ![]() Once you understand the general principles of the priority matrix, you will be able to put them into action or apply them in real life. You can opt to do these things at a later time or decline them altogether. Known as Thankless Tasks, these are projects that you should avoid adding to your schedule as they make distract you from high-value work. You can even decline these if you need to channel your energy on other things. You can opt to have them delegated in order for you to focus on more important matters or if something better comes along. These are tasks that you should do if you have free time. In order to accomplish all items classified under this quadrant, it is recommended to set deadlines and build checkpoints into your schedule throughout the project. Quadrant 2 (High Impact, High Effort)Īlso known as major projects, these tasks and projects have good returns, but they require a lot of time and effort. It is recommended to do these tasks first. ![]() They’re the most attractive projects as they promise good returns for little effort. Otherwise known as quick wins, these are the tasks or items classified as high impact and low effort. Overall, the priority matrix helps one see the bigger picture and in turn, helps channel focus on important things. These are then classified under four quadrants. Basically, the priority matrix breaks out tasks or items into two dimensions: urgency and importance, and impact, and effort. ![]() Breaking Down the Priority Matrixīefore you start on working your own priority matrix, it is important you understand its underlying principles. Whereas the Eisenhower method can be utilized by anyone to manage time and priorities better, the priority matrix is geared toward business leaders in order to keep track of their team’s productivity levels. What sets the priority matrix apart from the Eisenhower method is that priority matrix project management targets operations and project managers who are in charge of large initiatives and teams, and that they are tasked to make schedules more efficient in order to maximize the return of investment.
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